Day 5: Email Discipline – Organize your email “in-box”
Email can be just as overwhelming as real mail. Establish a method for sorting your mail each time you log in to your email account. It could be as simple as moving things to folders labeled – Bills to pay, things to read, Catalogs, and advertisements. Does that sound familiar? Using the same system in the digital world as you use in the real world makes it easy on your brain.
I use more files for email than I do for real mail. As an example, I’ve got one file that is just labeled shopping – anytime I get an invoice, shipping notification, or correspond with a customer service department, etc., I put that email directly into the shopping folder. With customer service emails, I save the emails I’ve sent to this same folder as well. I rarely need to go back and look for these types of things, but on the rare occasion that I do, they’re easy to find.
Set up the Auto-Archive or Auto-Delete function on your files so your computer will automatically delete or archive old or irrelevant emails. This is especially handy with “shopping” file emails. The archive feature can be set up for everything in your email files (universal) or it can be set up for each individual folder.
If you really want to take control of your email box, set up “rules” for your incoming email – these rules can pre-sort everything into the appropriate files for you. It takes a bit of time to set up but will save you tons of time going forward.
Lastly – the best way to avoid feeling overwhelmed by email is to unsubscribe from email lists you no longer need or want to be involved with – not the Totally-Tiffany list of course. “Unsub” is one of the daily tasks on my planner. I try to unsubscribe from at least 1 email list each day.
_____ Set up filing system for incoming email.
_____ Set up the properties on your files to delete or archive items appropriately.
_____ Unsubscribe from lists you no longer need/want to be included on – put it in your planner.
_____ Clean out your in-box once each day – schedule this task in your planner.
Have you joined our 20 for 21 Challenge?
Do you want to get more organized in 2021? Then set yourself up for success and learn how you can start getting organized in less than 21 minutes!
All this month, we will be going through our list of 20 things you can do in 21 minutes or less to be more organized in 2021!
The challenge will run Monday through Friday, starting with Day 1 on January 4th and ending with Day 20 on January 29th. Each day, we will be posting either a blog post, a short Facebook Live, or photos that go with each day’s challenge.
To follow along with us, make sure you grab our FREE printable checklist!