Category Archives: Photos

What is a perpetual calendar & how to use it when organizing photos.

A perpetual calendar, sometimes called a birthday calendar, is a calendar that includes all 12 months of the year, and all the days of the month, but there are no weekdays.

Because there are no weekdays, the calendar can be used forever – perpetually.  The idea is to use each numbered line to record the birthdays of your family and friends.  It can be an “at a glance” view of who you need to send a card or buy a gift for each month.

It can also be used to record other annual events like anniversaries, and holidays that are date driven.

I use a perpetual calendar for all the originally intended purposes as well as using it to help me organize photos.

After the name of each person, I include 2 additional pieces of information – a code name and their birth year. I try to keep the code names as short as possible.

When I’m organizing photos on the computer I use the code name in the “name” of each photo.  I try to keep the code name short for 3 reasons

  1. Character space is limited in a photo name.
  2. Less keystrokes are easier – the easier things are, the more likely they’ll get done.
  3. Less keystrokes means less opportunity for error.  Your computer won’t know if you misspelled Maxfield, with Mxfield. When you try search, Maxfield anything that is misspelled won’t show up in the search.

I also add notes to the calendar for other things that occur each year, even though the days may not always be the same.  SB for Spring Break is an example.  For the 12-14 years my kids were in school, we always had a Spring Break, but the dates varied.  I use the code SB for all or our Spring Break photos. You can use the same code for holidays that don’t happen on a set day, Mother’s Day is the 2nd Sunday in May – There’s a note at the top of the May calendar, Mother’s Day = Mday.

Of course, annual holidays are also noted on the calendar.  We all know on which days Valentine’s Day, St. Pat’s and Christmas fall.

I use the notation on the perpetual calendar to remind myself of the codes I use for each day.  Again, consistency is important for searching for photos on your computer.  If you want to see all of the Valentine’s Day pictures you have, typing in Vday will bring them all up.

Date Codes

I know I’ve talked about this before, but the way you code the dates in your photo names is important for sorting things chronologically as well as finding things using the search functions.   Stay consistent and start with the year first.  Follow the year by a 2 digit month and a 2 digit day. 20190122 – January 22, 2019.  No dots, no slashes, no dashes.  When you code this way,  you can sort in chronological order and you can also sort by date.  I have this method noted on the back of my calendar.

20181223, Mom, Max, LT, India, Camel, Xmas trip

20181223, Mom, Max, LT, India, Camel, Xmas trip

The name of this photo (shown above) covers most of the things I would ever search for when I was trying to find it.  This is really specific and I wouldn’t do this for every photo from the trip.  This is because I try to keep things simple so I’ll get them done. In this situation, if I was naming a bunch of photos, which I originally did, I would name them all at one time  – 201812123, India.

I think that about covers it.  I would definitely recommend starting a perpetual calendar for keeping track of photo codes, birthdays and more.  You can purchase one online, or you can create your own using a simple excel spreadsheet.

Thanks so much for stopping by today.  If you have other questions, comments or suggestions, please feel free to leave them in the comment box below.

Happy Crafting!

Totally-Tiffany signature T.

How to create a family timeline notebook for photo sorting.

Creating a family timeline will simplify the process of sorting, labeling and storing your family photos.  You can use a family timeline when organizing both digital and printed photos. My goal this year is to get all of the photos in my storage closet organized and labeled.  These photos go back to before my boys… Continue Reading

4 Digital photo organization tips

The system for organizing digital photos is very similar to organizing printed photos. Sort chronologically, include tags and notes, use and improve your family timeline. The most important thing you can do when it comes to digital photos is to remain consistent!  Searching for photos on your computer can be really simple if you’re consistent… Continue Reading

Organize your photos by major event and smaller activities – the Monica solution

Just the thought of organizing your photos can be overwhelming.  Keeping your photos grouped in manageable, small collections can make it easier to find what you need and more fun to create scrapbook pages you love. The Monica Buddy Bag is a perfect size for storing photos from a major event, grouped into smaller activities. In… Continue Reading

School Year Mementos

School Year Mementos

The Memento Keeper is the perfect solution. The day after high school graduation my son presented me with his cap and gown, “Here mom, save this for me, would you?” Hmm…along with this request there were stacks of graduation announcements, party invitations, end of the year award certificates, commencement programs, and all of the other… Continue Reading

Burn The Ship!!!

Burn The Ship!!!

If you’ve never heard the “Burn the Ship” story, I’ll summarize it very briefly here – a Spanish Conquistador wanting to insure his troops didn’t leave without accomplishing their goal, is said to have “burned the ships” so the troops didn’t have the option of going home.  There is some discussion as to whether this… Continue Reading

Tiny Task, Big Results – Haul Away Day

Earlier in this series of posts I suggested that you place a few empty boxes around your home.  These boxes were for donations to the local Goodwill Store, or Toy Rescue Mission.  Today is the day to pack up those boxes and haul them off to their designated home.  It’s just that simple.  Grab the… Continue Reading

Tiny Tasks, Big Results – 30 Days of stress-less organizing tips for the holidays

     So much of holiday stress comes from the feeling like you’re constantly overwhelmed and behind the “eight ball” or should I say “cheese ball.”    Starting today I’ll post one EASY thing you can do to help ease the holiday overwhelm a little at a time. I’ve focused on tasks that can be accomplished in a… Continue Reading

YIKES! I’ve become a Collector

Bags, Bags everywhere, which one will I use?   Probably the same one I have right now because I can’t find the one I need. 🙁A confession:  – “I don’t always practice what I preach.”For those of you who have taken my classes, participated in webinars or just follow along with posts on FB/Twitter you… Continue Reading

Practicing What I Preach – Post 4

Okay, I’m here in Moab, Utah and I’ve come across one small problem.  There’s only one place in town to print photos – YIKES!! Who would have thought.  Their machine is broken – YIKES!! Who would have thought?  Good news is it will be functional by the end of the day, so I’ll keep you… Continue Reading

Photos instead of  Fabric Create a Changeable Gallery to show off your SnapShots    The digital camera allows us to take pictures of our everyday lives in ways that we would have never done 10-15 years ago.  In today’s webinar we talked about Photo Organization.  One of the questions that was asked – “What do… Continue Reading

Organizing Photos for Multiple Albums

    For those of you who have been a part of the Get Organized Challenge, you’ve heard me talk about the value of creating “holding albums.” Holding albums work great especially when you’re on track with a particular scrapbooking project. However, I, like most scrappers tend to be just “slightly” behind . My project last… Continue Reading

Holiday Organization – How to get yourself set up for storing and organizing holiday photos, memorabilia and more.

The Holiday season is always stressful. Often times during the holiday season things that should be fun become overwhelming and the joy disappears. Minimize your holiday stress where scrapbooking is concerned by getting ready for the holiday season today. Step 1Designate a Place for Holiday Stuff.Having a designated place to accumulate holiday materials is key.… Continue Reading