Stamp Organization – Step by Step

Organizing your unmounted acrylic stamps  with The ScrapRack Multi-Craft 4 Step Process

*This is re-post with updates.  Please note, some of the products discussed in this post and in these videos may no longer be available, but the process of organizing is the same.

Wood Stamp Solutions Video
Unmounted Stamps Solutions Video
Wood Stamp Solutions Video

Unmounted Stamps Solutions Video

Go from Piles to Pages – Easy, Accessible and Compact!

If you’re new to stamping, before your stamping hobby gets overwhelming and becomes an organization frustration, establish a good system for organizing your stamps. Once the system is in place it will be easy to stick with it and stay organized.

Follow these steps to incorporate your unmounted stamps into your ScrapRack or other storage system. (If you’ve got wood mounted stamps we’ll help you with those too – there are some tips for incorporating mounted stamps at the end of this article.)

Just have a few stamps? Scroll to the bottom of the article to learn what to do with them.

Step #1 – Create an Index of Stamp Themes A-Z

Before you start sorting and organizing it’s important to have a basic outline of the categories of stamps you own. Think of them in 3 major groups:

1 Letters, Numbers, and Punctuations Marks – Alphabet and number stamp sets.

2 Themes and Sentiments

3 Holidays and Seasons

The first and third categories are easy, the first consists mostly of Alphabet Stamp Sets and the third is exactly as it is labeled, Holidays and Seasons. In most cases you’ll have the holidays mixed right in with the seasonal stamps. The second category though requires a bit of thought and creating an Index will make it easier to categorize them. You’ll find that many of your stamps will fit in multiple categories. Your Themes A-Z Index might look something like this:

  • Baby
  • Beach
  • Birthday
  • Boys
  • Camping
  • Cooking
  • Family
  • Girls
  • Patterns
  • Shapes
  • Sports
  • Travel
  • Words

Here’s a common question, why not just incorporate your Seasonal and Holiday stamps into your Themes A-Z Stamps? Well, much like using a ScrapRack/4 Section System for Scrapbooking and Cardmaking supplies, you want to keep things together you would use together. So if you put Winter Stamps together under “W” they would no longer be next to Christmas Stamps which would then be under “C”, there’s a good chance that something you have for Christmas might also work on a Winter project – by putting your holidays in with the seasons, you’ll see all the stamps you have that might work for a particular project.

Step 2 – Label sheets of 12×12 cardstock with the name of each category.

You’ll most likely need more than one labeled sheet for some categories, but you can start with just one and then add more as you need them. You can also use 8 ½ x 11 paper, I prefer 12×12 because you can get more images on each page.

Step 3 – Get your ScrapRack Pocket pages numbered – if you’re using another storage tool, fill it with stamps first.

The easiest way to number your pocket pages is to use File Folder labels from the office supply store. I cut the labels in half. I found that most stamps fit into one of 3 ScrapRack Pages, the Dream Dozen (12) for smaller stamps, the Perfect Six (6) for medium sized stamp sets, the Fabulous Four (4) – Ideal for CTMH stamp sets.

I assigned numbers to each pocket using the number of pockets on a page as the first digit(s) of the number. This is important because you want to fill all the pockets in numerical order. The subject matter of the stamp is NOT important, just the size. This will allow you the best and most economical use of your storage pages. You can also “double-up” that is, label both sides of the pocket front and back so you can put 2 stamps in each pocket. This does create a heavier page, but it is more economical.
Put all your numbered pocket pages onto a Spinder.

Insert your stamps into the numbered pocket pages based on size.

Step 4 – Begin cataloging and numbering your stamps.

Begin cataloging with the first stamp in the first pocket. Stamp an impression of the stamp on each of the labeled catalog sheets where the stamp might fit the category – i.e. if you have a stamp that is a “wrapped gift box” – this stamp would work in Birthday, Baby, Graduation, Wedding, Christmas,… You’ll want to stamp it out on each of the catalog pages. Next to each impression write the number of the pocket where the stamp will be stored. Clean the stamp and return it to its pocket. Rather than stamp the images I photocopied them and then pasted them onto the sheets. If you’re going to do this, I recommend copying them at full size. However, stamping them is faster and more efficient.

Once you’ve stamped all the images everywhere they might possibly be appropriate, slip the 12×12 Catalog sheet into Super Sized Single Pages and put them on a Spinder. Now you’ve got a complete catalog of all your stamps. When you need to find a particular stamp, flip to that Theme or Holiday and the numbered image will tell you exactly where to find the stamp.

Adding new stamps to your system.

Each time you purchase a new stamp, add an impression of it to your Catalog Sheets. Remember to stamp in every category where it might be appropriate.
This new stamp is going to fill the next available pocket in the appropriate size pocket page. Add the pocket number to the stamped image, put the stamp in the pocket and you’re done. Easy.

What are the benefits to this organization system?

First you’ll be able to find them more quickly and easily.
Using the ScrapRack pocket pages makes your stamps more visible and accessible, which in turn makes them easier to use, and easier to put away. This will translate into using them more, having more fun, and getting more done, when you do have time to stamp.

When you go to a crop or class, rather than taking your entire stamp collection, you can easily take just the stamps you know you are going to want to use. If you don’t know which stamps you want to use, just take your catalog pages and some sticky notes. Create your page or project, and leave a space where you want to add a stamp from your catalog. Using one of the sticky notes, write the number of the stamp and put the sticky note on the space on your project. When you get home you can finish the project. You won’t have had to haul all of your stamps, tools, inks, etc. with you, but will have had all of your choices available.
If you’re attending a stamping event, like a CTMH event, or you’re headed to the stamp/craft store, you can take just your catalog with you. That way you’ll be able to compare what you want to purchase with what you’ve already got – you’ll spend more wisely, buying stamps that compliment rather than duplicate what you already own.

Adding in your MOUNTED Stamps

With mounted stamps, you would follow the same procedure of grouping your stamps by size, writing a number on the edge of the wood block and then storing them numerically in drawers or totes. Add the images of the mounted stamps to the catalog sheets in the appropriate categories. You may want to use the letter M in front of the numbers so you can easily identify that stamp image as one you will find in the “M”ounted stamp container.

What if you just have a few stamps?

There are many crafters who just have a few stamps and don’t intend to become a more serious “stamper.” If you’re just an occasional stamper, you can store your stamps right in with all of your other Scrapbooking/Papercrafting supplies in your ScrapRack. Just slip the stamp into a pocket page in the appropriate section of your ScrapRack. If the stamp has multiple uses, like the gift box stamp mentioned previously, just stamp out a few impressions on plain paper. Note on the paper where you’ve got the stamp stored, i.e. “see birthday section” and slip the stamped impressions into pockets in the appropriate sections. Now when you look in your Christmas Section, Wedding Section, or Graduation Section, you’ll see an impression of the stamp, you’ll be reminded that you’ve got it, and chances are you’ll get more use out of it. Who knows, you may even be inspired to become a full fledged “Stamper.”

Tips and Tricks

If your stamp came in a package that had a background card with the image of the stamp printed on the card. Use the card as the background in the storage pockets.

To make it easier to put stamps away when you’re done with them, write the pocket number on the thin sheet of plastic that holds yours stamp set together. We’ve done it at the top of this stamp. It’s number – 6102

If you’ve got a stamp on loan to a friend, put a reminder note in the pocket where the stamp belongs. Indicate on the note to whom and when you lent it out.

If you’re using CTMH stamps, use the lightweight foam pad they come packaged with in the pocket with the stamp. Not only does it provide and extra layer of protection, it also keeps your stamp from sliding around in the pocket.

While you’re working with your storage pages keep them on a Spinder, but off your ScrapRack. This will make the easy to load but keep them from “slipping” around.

12 Responses to Stamp Organization – Step by Step

  1. QUESTIONS-You have the word
    “Friend”. Does it get catalogued in alpha numeric, under the themes, friend, birthday, sympathy, encouragement, congratulations etc. or just under themes A-Z?

    • Hi Patty –
      I have a category in my SR labeled Friends. This is where I would store the word Friend and any quotes, poems, papers, etc. that had to do with friendship. If you needed the word Friend it would be easy to find. If your Friend category would be fairly small, you could also create a category called Family & Friends – I think you would find a lot of crossover between those two. Hope this makes sense. Tif

    • Yes and no – sorry, there’s no easy answer here. Words that are specific to a category – Happy Birthday, Merry Christmas – go in those categories.
      Generic words – Awesome, Congratulations, You’re the Best, …would most likely go in a generic catalog category – called Words and also be represented in other categories, i.e. Congratuations would get represented in the categories, New Baby, Retirement, Graduation, Wedding… – you can keep the whole set of stamps together and direct yourself to the location by using a catalog system.
      I hope this makes sense, If not please feel free to repost the question again and I’ll try to break it down a little further. T.

    • Hi Linda – The ScrapRack pages are both thin AND heavy duty. They are thin so they don’t add bulk, but they’re made of an industrial food-grade plastic that won’t tear, stretch, yellow, or get brittle over time. They’re super durable!

  2. Hi. I have only 26 sets of unmounted stamp sets. The majority of the sets are 8×4. I haven’t heard this size mentioned in any of your posts. Is there a way too store them without breaking them up?

    • I think the 8×8 Fab File would be perfect for this size stamp set. I think you could put 2 sets in each pocket. What brand are they? I’ll look and see if I have any and I can test my theory. The 8×8 Fab File comes with 5 pockets, but you can purchase additional pockets. I think you might be able to get all 26 sets into 1 Fab File with a few extra pockets.

  3. Hello Tiffany I’m TOTALLY disappointed I missed the fab file stamp and die organizer on HSN could you let me know when it will it come back soon and will it be on your website or could there be 4 or 5 under your desk somewhere.

    • Hi Michelle – LOL, thanks for asking and you are right, we occasionally do have some secret stash of products at the office, unfortunately even that has been exhausted with this product. We will have more arriving next month, so please add your name to the waitlist – and we’ll let you know when they are back in stock. I’m sure we’ll be able to offer some type of coupon code for these when they come back in stock too. Here’s a link to the waitlistHere’s a link to the waitlistHere’s a link to the waitlist. T.

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